Meetings & AGMs

– Preparation for the Annual General Meeting including the agenda, in terms of the Management Rules, nominations and proxies and collation of the AGM Pack, adding the Trustees report, budget, levy schedules, replacement value schedules and audited financial statements.

– Dispatching of notices within the required time frame per the Act.

– Attendance of the Annual General Meetings and recording minutes of proceedings.

– Preparation of Special General Meetings: preparation of the agenda in terms of the Management Rules, preparing proxies and dispatching notices within the specified time frame per the Act.

– Attendance of the Special General Meeting and minuting proceedings.

– Storing electronic copies of all agendas, notices, proxies, nominations, attendance registers, etc.

– Sending domicilium citandi et executandi updates and submission of the Annual Return to CSOS after each AGM, as legally required.